Stock feed terms and media rights

1. Parties and definitions

Autovaade — Metsatarkvara OÜ (registry code 14620195, Ujula tn 2a-35a, 51008 Tartu, Eesti, tugi@autovaade.ee), operator of autovaade.ee and its apps.

Dealer — a company whose Autovaade profile has been verified against the Business Register and whose vehicles are published through the feed.

Feed — the dealer’s stock data feed (XML, JSON or CSV) at an address that Autovaade reads, or an uploaded file.

Listing — a vehicle listing created and kept on Autovaade based on the feed.

Media — photos and video links in the feed, and vehicle descriptions and other texts.

2. The service

2.1. Autovaade reads the feed at the agreed interval (from every 15 minutes to once a day), creates listings for new vehicles, updates changed data and marks as sold the vehicles marked as sold in the feed.

2.2. If a vehicle is missing from the feed a set number of times in a row (2 by default), its listing is paused (or, if agreed, marked as sold). If the vehicle returns, the listing is reopened. If the vehicle does not return within 30 days (for a vehicle marked as sold: 30 days from the sale), the listing is removed and its photos deleted; a vehicle that returns later gets a new listing.

2.3. Anomaly protection: if the feed is empty, has no valid rows, more than half of its rows have errors or the number of vehicles drops sharply (by more than 50% by default), listings are not changed and the feed waits for review until Autovaade has checked the change. This way the dealer’s listings do not disappear because of a temporary feed error.

2.4. Rows with errors (e.g. a missing price) are skipped; the other rows are processed. Autovaade may send the dealer a list of errors (CSV).

2.5. Listings stay valid as long as the vehicle is in the feed; their validity is extended automatically.

2.6. The service is provided on a best-effort basis: Autovaade makes reasonable efforts to process the feed without interruption but does not guarantee a specific delay between a change in the feed and the listing update.

3. Dealer’s obligations

3.1. Correct data. The dealer is responsible for the correctness of the feed data — in particular price, mileage, VIN, first registration, condition and sale status. Mileage must be the actual mileage.

3.2. Only vehicles for sale. The feed contains only vehicles that the dealer actually sells and has the right to sell. A sold vehicle is removed from the feed or marked as sold at the first opportunity.

3.3. The price is the final price for the buyer; the VAT treatment (VAT included / margin scheme for second-hand goods) must be marked correctly in the feed.

3.4. The content rules also apply to feed listings (autovaade.ee/info/sisureeglid): among other things, misleading information, photos of another vehicle or someone else’s photos, contact details and links in the description text, and asking for a prepayment before the vehicle has been seen are not allowed.

3.5. Personal data. The feed does not contain personal data of private persons (e.g. previous owners). If the feed contains data of the dealer’s employees (name, phone, photo), the dealer has a legal basis to publish it.

3.6. Access. If the feed is protected (username and password, API key or token), the dealer provides access that is used only to read the feed. Autovaade keeps access details encrypted and does not show them to anyone. The dealer notifies Autovaade of changes to the access or address.

3.7. Load. The feed must withstand reading at the agreed interval. Autovaade uses conditional requests (ETag / Last-Modified) and does not download an unchanged feed again.

4. Media rights

4.1. The dealer confirms that it has the right to publish the feed media on Autovaade: the photos were taken by the dealer (or a photographer it commissioned) or are licensed so that they may be used in listings. Photos with other portals’ watermarks and manufacturer promotional photos are not allowed unless the manufacturer has permitted it.

4.2. Licence. The dealer grants Autovaade a free, non-exclusive simple licence, unlimited in territory, for the duration of the listing and for the period set out in clause 4.5 after it, to:

a) copy the media to Autovaade’s servers (photos are not served from the dealer’s server);

b) process the media technically: resizing and changing the format, compression, cropping for previews, removing metadata (including location data);

c) publish the media on autovaade.ee and in Autovaade’s apps and, to spread the listing, in search engine and social media previews (share cards);

d) machine-translate descriptions into other languages (Estonian, Russian, English) and show the translations marked as machine translations.

4.3. The licence does not give Autovaade the right to sell the media or give it to third parties for any purpose other than showing the listing. Autovaade uses authorised processors (hosting, file storage) only to provide the service.

4.4. Third-party claims. If someone claims that the media infringes their rights, Autovaade may remove it immediately. The dealer is responsible for such a claim and compensates Autovaade for reasonable damage resulting from it.

4.5. Deletion. When a listing is removed, its photos are deleted from Autovaade’s servers within 30 days; from backups they are deleted within the normal backup cycle. A sold vehicle’s listing is visible as sold for 30 days from the sale and is then removed (clause 2.2). When the agreement ends, this applies to the listings the dealer asks to remove (clause 9.3).

5. Data enrichment and checks

5.1. Autovaade may add data from registers to the listing (e.g. the Transport Administration’s registration fee and annual tax, technical data and the odometer reading in the register) and VIN check results (e.g. whether the VIN is genuine, make and model, original country of sale).

5.2. If register or VIN check data differs from the dealer’s data (e.g. the register shows a higher mileage), Autovaade may show this to buyers and/or send the listing for moderator review.

5.3. Autovaade may calculate and show a market price estimate (e.g. “good price”).

6. Moderation and suspension

6.1. Feed listings go through the same automatic check as other listings. A suspicious listing waits for moderator review before publication; the reason for the decision is visible to the dealer.

6.2. Autovaade may suspend the feed or individual listings if the feed repeatedly produces errors, overloads the service, or breaks these terms or the content rules. Where possible, the dealer is notified before or right after the suspension, with the reason.

7. Liability

7.1. Autovaade is a platform: the vehicle is sold by the dealer, who is liable to the buyer as the seller (including consumer protection requirements).

7.2. Autovaade is not liable for the correctness of the dealer’s feed data or for delays caused by the feed being unavailable.

7.3. Autovaade’s liability is limited to direct material damage and to the amount the dealer has paid Autovaade for the feed in the last 12 months; if the service is free, the limit is 100 euros. Autovaade is not liable for lost profit. The limitation does not apply in case of intent or gross negligence.

8. Fees

8.1. The feed service is currently free for the dealer.

8.2. If Autovaade introduces a fee for the feed, it will give at least 30 days’ notice by email. The fee applies only after the dealer has accepted the new version of the terms (clause 10); if the dealer does not agree, it may end the agreement.

8.3. Data enrichment (clause 5) does not create additional costs for the dealer.

9. Term and termination

9.1. The terms apply from acceptance until termination.

9.2. The dealer may end the agreement at any time by email to tugi@autovaade.ee; reading the feed then stops without delay. Autovaade may end the agreement with 30 days’ notice by email, and immediately if the dealer materially breaches clause 3 or 4.

9.3. On termination, reading the feed stops immediately and the access details are deleted. Listings remain in the dealer’s account; at the dealer’s request they are paused or removed. Media is deleted under clause 4.5.

10. Changes

Autovaade gives notice of material changes to the terms by email at least 30 days in advance. The new version applies after the dealer accepts it; if the dealer does not agree, it may end the agreement before the change takes effect.

11. Governing law

Estonian law applies. Disputes are settled by negotiation and, failing agreement, in Tartu County Court.

Appendix: technical requirements for the feed

Format: XML, JSON or CSV (separator ; , tab or |); encoding UTF-8, Windows-1257 or Windows-1252 (detected automatically).

Delivery: https address (recommended) or file; gzip compression allowed; up to 50 MB and 20,000 vehicles.

Access: public, username and password, Bearer token, API key in a header or in the address (?key=…); the key is sent over https only.

Ports: 80, 443, 8080, 8443.

Reader: AutovaadeFeed/1.0 (+https://autovaade.ee); conditional requests (ETag / Last-Modified) and Retry-After are supported. Autovaade’s outgoing IP address is not fixed (cloud service), so IP-based allow-listing does not work — use a key.

Required fields: unique vehicle ID (stock number), make, model, body type, fuel, transmission, power (kW or hp), first registration (model year for a new vehicle), mileage, price, location (city), at least one photo.

Recommended fields: VIN, number plate, sale status (for sale / reserved / sold), version, colour, seats, equipment, description (also in Russian and English), offer type (used / new / demo), video link (YouTube, Vimeo), listing address on the dealer’s site.

Photos: JPG, PNG or WebP, up to 12 MB per photo; order in the feed = order in the listing (the first is the cover photo); https recommended.

Field names: free — fields are mapped during setup (Estonian, English, German, Latvian, Lithuanian, Russian and Finnish names are recognised automatically).